Tips, Guidelines & Pricing

First of all, congratulations on your engagement!  We are so happy that you are considering our historic hotels for your big day.  We own both the 1886 Crescent Hotel & Spa and the 1905 Basin Park Hotels in Eureka Springs, Arkansas.  Our properties offer wedding ceremony and reception venues both indoors and outdoors…historic ballrooms to garden settings to a wedding in the woods site.  And, your guests can also overnight right here at our hotels as your families and friends arrive for your wedding weekend.  Our seasoned wedding team offers the expertise to guide you through the planning process.

We totally understand the decisions you are making right now and offer the following information to assist in your planning.  The information and tips listed here tend to be the most frequently asked questions we get.  We hope this helps.  In addition to reviewing the information here, we would love to have the opportunity to set up a time for a planning call via phone, or even better, a site tour of the hotels so we can meet you personally and walk you through the various venues we have to offer.

As you begin thinking about your wedding date, think also about the estimated number of guests who would attend. This will help us to suggest which venues might work best for you and we can then direct you to the appropriate Wedding Sales Manager.

You can reach us here: Jodie English Brown  479-363-6322 or english.jodie@gmail.com

We look forward to being a part of this special time in your life.  And, once again, congratulations!

_____________________________________________________________________

How to book your Wedding Celebration at the 1886 Crescent Hotel & Spa and/or the 1905 Basin Park Hotel:

  1. Contact us with your inquiry.

You can do this through our website (www.eurekaspringsarkansasweddings.com) or by the contact information listed above. We are also active with several online wedding booking sites.  Please note in your initial inquiry your preferred method of communication (email or phone).

  1. Once we have your inquiry, your Wedding Sales Manager will work with you to check available dates, costs and guidelines.
  2. Once you have decided on a date and venue, your Wedding Sales Manager will email your contract to you.  You will have 2 weeks to return your signed contract with your deposit, which is $1500 and non-refundable.
  3. Once we have your contract and deposit, you are booked!  Our Wedding Team will assist you with the planning process. 

SOME FREQUENTLY ASKED QUESTIONS:

Packages vs. Ala carte Pricing

Our packages are a good value and offer a lot of convenience. However, a package is not your only option.  We also offer ala carte pricing.  You can see our current wedding packages at www.eurekaspringsarkansasweddings.com.

With ala carte pricing, we provide the venue space, furniture, linens (if you choose black or white), and service ware as well as set up and clean up.  You would be responsible for cake, flowers, photos, decorations, and any entertainment you may wish to have such as a DJ or a band.  We have a wonderful list of regional vendors to assist you in finding these services.

If you do not need all of the elements of the package, then ala carte pricing is probably a better fit for you.

 

Venue Pricing

1886 Crescent Hotel & Spa

Ala Carte Venue Rental

Includes 4 hours private use of venue with all tables, chairs, linens (black or white), china, glass, silver and dedicated uniformed catering staff.  Our sales team will help you plan your menu from our catering menus (available at www.eurekaspringsarkansasweddings.com).

Indoor VenuesVenue Rental FeeApril-NovemberVenue Rental FeeDecember-March
Crystal Ballroom//Saturdays$3000$1500
Crystal Ballroom/Friday & Sunday$2500$1500
Crystal Ballroom/Monday-Thursday$2000$1000
Conservatory/Saturdays$3000$1500
Conservatory/Friday & Sunday$2500$1500
Conservatory/Monday-Thursday$2000$1000
Marty Roenigk Boardroom (seating for 6pp boardroom style)NegotiableNegotiable
Outdoor Venues
Fountain Garden or East Lawn(when attached to a reception event—not as a stand alone venue)$350$350
Fountain Garden(when booked as overflow from the Conservatory as reception venue space)$1000$1000
Glenwood Hollow/Wedding in the Woods Site(ceremony location for Conservatory or Ballroom Reception)$550$550
Frisco Sporting ClubNegotiableNegotiable

 

1905 Basin Park Hotel

Ala Carte Venue Rental

Includes 4 hours private use of venue with all tables, chairs, linens (black or white), china, glass, silver and dedicated uniformed catering staff.  Our sales team will help you plan your menu from our catering menus (available at www.eurekaspringsarkansasweddings.com).

Indoor VenuesVenue Rental FeeApril-NovemberVenue Rental FeeDecember-March
Barefoot Ballroom/Saturdays$2200$1500
Barefoot Ballroom/Friday & Sunday$1750$1500
Barefoot Ballroom/Monday-Thursday$1500$1000
Garden RoomNegotiableNegotiable
The Archive off of Jack Rabbett’s Whisky Bar$550$550

Add an extra hour to any Crescent or Basin Park Hotel venue fee for only $250 per hour.

Prices are subject to availability.  Some blackout dates and rate restrictions may apply (holidays and special events).

Talk to your Sales Manager about Catering options and minimums for some dates.

 

How Does the Bar Work?

We can structure bar service any way that suits your budget and the needs of your group.

  • You can offer a cash bar, where guests pay for their own drinks.
  • You can host part of the bar.  For example, you can host the beer and wine and let the hard liquor be a cash bar.
  • You can host for just the cocktail hour (limited time bar), or up to a pre-determined dollar amount (capped host bar).
  • And, remember there is a $75 bartender fee per bartender for your bar.

 

Value of a Site Visit

When planning a destination wedding with us, we can do the planning and arrangements remotely through email or telephone, but if at all possible, it is good to schedule a site visit.  You can meet your Wedding Sales Manager in person and have a comprehensive understanding of the venue.  Photos sometimes don’t do justice to our beautiful historic hotels.   On weekends, it is often possible to see the venue set up and decorated for a wedding, which is a great way to get a vision for your own event.

 

Can I bring in my own food & beverage?

Our culinary teams at both of our properties pride themselves on providing exceptional culinary service.  We provide all food & beverage for our venues.

 

Catering menus are online in our website.  Check them out here www.eurekaspringsarkansasweddings.com.

 

Where can I get dressed for my wedding?  Where can I get my hair and makeup done?

Yes…we’ve got that covered, too!  At the Crescent Hotel, the New Moon Spa & Salon offers a full bridal menu of services just for you.   New Moon also features the Bridal Studio which you can rent by the hour for you and your wedding party to get dressed…a great space for this.   You can check them out here.  www.newmoonspa.com.  At the Basin Park Hotel, Spa 1905 offers specials services for you, as well.  You can check out here.  www.spa1905.com.

 

Parking Information

Parking is complimentary for our guests at both of our hotels.

 

The 1905 Basin Park Hotel has a large parking lot just a couple of blocks away from the hotel.  We offer free parking for our guests as well as a shuttle service from the parking lot to the front door of the hotel.  In addition, there are many large parking lots just a block below the hotel that offer free parking after 5pm.

 

The 1886 Crescent Hotel & Spa has free parking for our guests adjacent to the hotel.

 

How Do I Book Hotel Rooms for my Guests?

Your Wedding Sales Manager can set up a special wedding rate for your guests.  When your guests call the hotel to book their reservations, they simply ask for the rate attached to your wedding party.  Rates vary with season and availability and are easily booked through our central reservations system.  We always suggest to the wedding party that they book their rooms early to get their desired room type.

 

Marriage License Guidelines:

  • You can apply for your marriage license locally at the Courthouse in Downtown Eureka Springs.  Both parties must be present when applying
  • Both parties must have a state issued picture ID.
  • The cost is $60.
  • Your marriage license must be filed with 60 days of your ceremony at the same courthouse where it was issued.
  • Any further questions regarding your marriage license can be addressed by contacting the Courthouse directly at 479-253-8646.

 

Leave a Reply

Your email address will not be published. Required fields are marked *